Flexible Work Policy Creation

Flexible Working Hours Policy

Purpose
The purpose of this policy is to provide employees with the opportunity to request flexible working hours that accommodate their personal needs while ensuring that business operations remain effective and efficient.

Scope
This policy applies to all employees of What the Prompt, regardless of their position or department.

Policy Statement
What the Prompt recognizes the importance of work-life balance and is committed to supporting employees in achieving this balance through flexible working arrangements. We believe that flexibility can enhance productivity, job satisfaction, and overall employee well-being.

Requesting Flexible Working Hours

1. Eligibility: All employees are eligible to request flexible working hours, subject to the needs of their role and the business.

2. How to Request: Employees wishing to request flexible working hours should submit a written request to their direct supervisor. The request should include:

   • The desired flexible working hours (e.g., start and end times, days of the week).
   • The reason for the request (e.g., childcare, education, health).
   • Any potential impact on their work and how they plan to manage it.

3. Submission Timeline: Requests should be submitted at least four weeks in advance of the desired start date to allow for adequate consideration and planning.

Approval Process

1. Initial Review: Upon receiving a request, the supervisor will review it in the context of the employee’s role, team dynamics, and overall business needs.

2. Consultation: The supervisor may consult with HR and other relevant stakeholders to assess the feasibility of the request.

3. Decision: The supervisor will communicate the decision to the employee within two weeks of receiving the request. If approved, the supervisor will outline the terms of the flexible working arrangement in writing.

4. Trial Period: Approved flexible working arrangements may be subject to a trial period of up to three months to evaluate their effectiveness and impact on business operations.

5. Reassessment: After the trial period, the arrangement will be reassessed. Adjustments may be made based on feedback from the employee and the team.

Guidelines for Balancing Flexibility with Business Needs

1. Availability: Employees must ensure that they remain accessible during core business hours, as defined by their department, to facilitate communication and collaboration.

2. Performance Expectations: Employees are expected to meet their performance goals and responsibilities, regardless of their working hours. Regular check-ins with supervisors are encouraged to ensure alignment.

3. Team Collaboration: Employees should consider the impact of their flexible hours on team dynamics and collaboration. It is essential to maintain open communication with team members regarding availability.

4. Business Continuity: Flexible working arrangements should not compromise the quality of service or productivity. Employees must ensure that their work is completed on time and that business operations are not disrupted.

5. Policy Review: This policy will be reviewed annually to ensure it meets the needs of employees and the organization.

Conclusion
What the Prompt is committed to fostering a supportive work environment that values flexibility while maintaining business effectiveness. We encourage employees to take advantage of this policy and engage in open discussions with their supervisors about their needs and preferences.

Contact Information
For questions or further information regarding this policy, please contact the HR department at hr@whattheprompt.com.