Human Resources prompt

Document Creation for Exit Process

Automate creation of exit-related paperwork.

HR

User Prompt

Write a formal employee termination letter for at , explaining the terms of their exit, including any severance details, return of company property, and next steps.

Sample AI Response

generated with GPT-4o-mini

[Your Name]
[Your Title]
Apple Inc.
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

John Smith
[Employee Address]
[City, State, Zip Code]

Dear John,

I hope this message finds you well. This letter serves as formal notification of your termination from Apple Inc., effective [Last Working Day, e.g., October 31, 2023]. This decision has been made after careful consideration and is in accordance with company policies.

Terms of Exit:

  1. Severance Package: You will receive a severance package equivalent to [number of weeks/months] of your salary, which will be paid to you in a lump sum on your next scheduled payday. This package is contingent upon your signing and returning the attached release agreement.

  2. Return of Company Property: Please ensure that all company property, including but not limited to your laptop, access cards, and any other equipment, is returned to your manager or the HR department by your last working day. Failure to return company property may result in deductions from your final paycheck.

  3. Final Paycheck: Your final paycheck will include payment for all accrued but unused vacation days, as well as any outstanding wages up to your last working day. This will be processed in accordance with our regular payroll schedule.

  4. Benefits: Your health insurance benefits will remain active until [specific date, e.g., the end of the month]. You will receive information regarding your options for continuing your health coverage under COBRA.

  5. Next Steps: Please schedule a meeting with HR to discuss the details of your severance package, the return of company property, and any questions you may have regarding your benefits or the transition process.

We appreciate your contributions to Apple and wish you the best in your future endeavors. If you have any questions or need further assistance, please do not hesitate to reach out.

Sincerely,

[Your Name]
[Your Title]
Apple Inc.

[Attachment: Release Agreement]